General Clerk III Code 1860

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JOB TITLE: General Clerk III

JOB CODE: 1860 Information Management

SUPPORTING: Submarine Maintenance Engineering Planning & Procurement (SUBMEPP) for Naval Sea Systems Command (NAVSEA).

JOB TYPE: Full-Time Service Contract Act (SCA) position.

WORK MODEL AND LOCATION: This is an onsite position, and you will work in-person at the customer's site at the Portsmouth Naval Shipyard in Kittery, ME.

COMPENSATION: This is a Service Contract Act (SCA) position, and the hourly rate and health & welfare benefit is based on the applicable Wage Determination.

SECURITY CLEARANCE: Must have OR be able to obtain a Department of Defense (DoD) personnel security clearance.

EDUCATION AND EXPERIENCE REQUIREMENTS

• High school diploma or equivalent.
• A minimum of two (2) years of experience as a general clerk or other equivalent role.
• Strong working knowledge of MS Office Suite, including Word, Excel, and Outlook.
• Knowledge of Microsoft PowerPoint, Visio, Adobe/Adobe LiveCycle Designer.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review Outlook Calendar for Department heads on a daily basis.
• Attend the Weekly Kickoff Meeting. Communication with Department Heads and Division Heads status of work performed, received and additional assignments and tasks.
• Print the Organization chart, Employee Phone List and On-Site contractor list
• Maintain and print the Acting list for Code 1860.
• Review and update annual all Code 1860 instructions.
• Review, format, serialize and route for signature all Memorandum of Agreement and Memorandum of Understanding (MOA/MOU).
• Review, edit, log, assign Serial Number, save, and distribute correspondence.
• Maintain separate folders for correspondence based on their "markings".
• Act as Records Management Liaison for Code 1860 with Code 1853.
• Update PowerPoint slides, coversheets, footers, IODs and MOA/MOUs.
• Maintain bulletin board with articles, charts and information provided by Division head.
• Pick up mail and distribute daily.

SKILLS AND ABILITIES

• Strong written and verbal communication skills.
• Excellent customer service skills and ability to work well with others.
• Attention to detail and accuracy.
• Proficient proofreading skills.
• Strong organizational skills.