New

Information Technology Contracts Administrator

Broward County, Florida
$70,307.14 - $112,209.06 Annually
medical insurance, dental insurance, life insurance, vision insurance, vacation time, paid holidays, sick time, retirement plan
United States, Florida, Plantation
1100 South Fig Tree Lane (Show on map)
Mar 05, 2025
REQUIREMENTS AND PREFERENCES This announcement will remain active until a sufficient number of applications have been received and may close at any time. Benefits Package of Broward County Employment High Deductible Health Plan - bi-weekly premiums: Single $10.90 / Family $80.79 Includes a County Funded Health Savings Account of up to $2400 Annually Consumer Driven Health Plan - bi-weekly premiums: Single $82.58 / Family $286.79 Florida Retirement System (FRS) - Pension or Investment Plan 457 Deferred Compensation employee match Eleven (11) paid holidays each year Vacation (Paid Time Off) = 2 weeks per year Up to 40 hours of Job Basis Leave for eligible positions Tuition Reimbursement (Up to 2K annually) Paid Parental Leave The Broward County Board of County Commissioners is seeking qualified candidates for Information Technology Contracts Administrator within the Enterprise Technology Services Division. General Description Provides professional and administrative work with responsibilities in the management of specially assigned projects involving Information Technology (IT) contracts. Works independently, under limited supervision, reporting major activities through periodic meetings. Minimum Education and Experience Requirements Requires a Bachelor's degree from an accredited college or university with major coursework in business administration or closely related field. Requires two (2) years in procurement/purchasing, contracts development/negotiations/ analysis or closely related experience. Special Certifications and Licenses Required None. Preferences -Certified Contract Management Associate (CCMA) -Certified Professional Public Buyer (CPPB) -Master's Degree in Public Administration -Four (4) or more years experience in the administration of complex IT contracts -Four (4) or more years experience in Microsoft SharePoint site administration -Four (4) or more years experience with PeopleSoft Purchasing modules -Four (4) or more years experience in Legistar agenda coordination DUTIES AND RESPONSIBILITIES The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary. Manages, tracks and records IT contract details including contract expiration dates, insurance, compliance/assessments; works with staff and vendors to ensure contract is properly maintained; supports using-agency through contract development and negotiations; manages several Information Technology contracts simultaneously. Manages and tracks contract documents in a user-friendly interface, including site review and requirements analysis, document gathering and recording, project implementation, quality assurance and testing. Maintains the ETS Contracts Dashboard/ SharePoint site and performs weekly updates, maintaining audit files for each ETS contract for fully executed original contracts, amendments, correspondence, changes/deviations, emails, clarifications, payment schedules, Insurance, Notices, and Award documents. Develops Notices for ETS contracts such as Notice to Proceeds (NTP), Notice of Renewals, Non-renewals, Notice of Termination, and others as required by the contract. Coordinates Agenda tasks for all ETS contracts requiring Board approval, reviewing the agenda of the upcoming board meeting for items of interest, and sending the summary of discovery to the CIO, Section Directors, and contracts team members. Performs overall administration of Information Technology projects involving contractors and/or vendors, including planning, coordinating and reviewing the work of professional and technical information technology staff for projects of a major scope; emphasis of the work is on analysis, advice, and monitoring of Information Technology contracts. Provides professional level staff assistance in specially assigned areas, assists and advises on matters pertaining to Information Technology contracts, including but not limited to reviewing pricing details, statement of work, terms and conditions to ensure that it meets the project manager's requirements and to effectively negotiate to ensure that the County receives the best price for the product/service being offered. Ensures, through effective negotiations, that the County receives the best price for products and services by careful review and analysis (including cost avoidance) or combining resources to increase economies of scale. Performs related work as assigned. WORK ENVIRONMENT Physical Demands Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs light work that involves walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis, or skill, adeptness and speed in the use of fingers, hands or limbs on repetitive operation of electronic office equipment within moderate tolerances or limits of accuracy. Unavoidable Hazards (Work Environment) Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. None. SPECIAL INFORMATION Competencies Business Insight Applies knowledge of business and the marketplace to advance the organization's goals. Has a sophisticated grasp of business drivers, finds new ways to increase own contribution. Stays attuned to business and industry changes, ensures own activities remain aligned to key objectives. Financial Acumen Interprets and applies key financial indicators to make better business decisions. Determines and estimates the main direct and indirect costs; makes generally appropriate decisions regarding expenditures. Studies financial and quantitative information; uses data to improve performance. Manages Complexity Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Quickly determines the most critical data and focuses analysis there; recognizes even subtle symptoms that indicate problems; probes deeply for root causes; uses systematic problem-solving methods. Well. Resourcefulness Secures and deploys resources effectively and efficiently. Identifies and obtains resources needed to accomplish objectives; identifies different ways to accomplish work when resources are limited. Makes progress across multiple priorities or responsibilities. Plans and Aligns Plans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work. Ensures Accountability Holds self and others accountable to meet commitments. Measures and tracks team's and own performance, and helps the team learn from success, failure, and feedback. Adheres to, and enforces, goals, policies, and procedures. Communicates Effectively Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing. Courage Steps up to address difficult issues, saying what needs to be said. Shares own ideas and points of view openly, regardless of potential criticism or risk; shows conviction when faced with adversity and challenges; raises difficult topics to be sure they are addressed. County Core Values All Broward County employees strive to demonstrate the County's four core behavioral competencies. Collaborates: Building partnerships and working collaboratively with others to meet shared objectives. Customer focus: Building strong customer relationships and delivering customer-centric solutions. Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity. Values differences: Recognizing the value that different perspectives and cultures bring to an organization. Americans with Disabilities Act (ADA) Compliance Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request. Emergency Management Responsibilities Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned. County-wide Employee Responsibilities All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies. All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.