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Payroll Specialist (US)

Springer Nature
life insurance, paid time off, sick time, tuition assistance, 401(k)
United States, New York, New York
Apr 25, 2025
Job Title: Payroll Specialist (US) Location: New York (Hybrid Working Model) About Springer Nature Group Springer Nature opens the doors to discovery for researchers, educators, clinicians and other professionals. Every day, around the globe, our imprints, books, journals, platforms and technology solutions reach millions of people. For over 180 years our brands and imprints have been a trusted source of knowledge to these communities and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood and used by our communities - enabling them to improve outcomes, make progress, and benefit the generations that follow. Visit http://group.springernature.com/ and follow @SpringerNature / @SpringerNatureGroup About The Role The Payroll Specialist is responsible for assisting the Head of Payroll with the processing and maintenance of five biweekly, multi-state payrolls, encompassing a total of approximately 800 employees, using the Dayforce HRIS system. The role will ensure the integrity of the payroll process by maintaining and auditing pertinent payroll transactional data; fully managing the biweekly timesheet approval process; generating and delivering various reports; validating employee entitlements; documenting and troubleshooting system-related issues; and carrying out routine and ad-hoc administrative tasks. This role will be in our One New York Plaza office on a hybrid working model. Responsibilities: Input data entries using the Dayforce payroll system Payroll processing and Team back-up during absence Format GL Files for Upload into the SAP accounting system after each payroll Provide 401(k) funding information to Finance on a biweekly basis; Update biweekly Payroll Summary spreadsheet; Maintain Schedule of Remittances for annual 401k Audit Track special paid time offs - Ex. NY Prenatal sick time hours and input leave data into the Dayforce Time and Attendance system Generate, Format, and Analyze Time and Attendance reports biweekly to spot timesheet errors and email managers accordingly Follow-up with managers on any missed approvals File payroll records in accordance with the company's and legal retention policies on a biweekly basis Full Ownership for creating and formulating Workers Compensation Report by state for the preliminary rate assessment and the final Workers Comp Audit. Additionally, coordinating with HRIS in doing necessary updates to employee level mis-coding when necessary Experience, Skills & Qualifications: Minimum of 5 years of professional HR / Payroll experience Bachelor's Degree or equivalent Knowledge of integrated HRIS and Payroll Systems - Ceridian Dayforce preferred Proficiency with Excel and other Microsoft Suite products, as well as use of formulas, Pivot Tables, V-Lookup, etc. Experience processing payroll from end to end and timesheets Knowledge of Federal, State and Local payroll regulations Ability to work autonomously and adapt while managing competing priorities to produce quality deliverables and meet tight deadlines Ability to work with and interact well with various departments, levels of managers, and employees while providing a high level of customer service Excellent oral and written communication skills with the ability to draft concise and professional company-wide communications Exceptional attention to detail and data integrity Adheres to strict confidentiality requirements and protection of sensitive HR and Payroll data Ability to work well with the HR/Payroll Team and must be a team player PAYO affiliation and FPC designation preferred Springer Nature US provides a comprehensive and competitive benefits package which includes the benefit offerings listed below: Medical, Dental and Vision 401(k) with company match and contribution Hybrid office working policy, Summer Hours, and paid time off Flexible Spending and Commuter programs Multiple Life insurance options Disability coverage Tuition Assistance Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance Employee Assistance Program Family friendly benefits and a variety of employee discounts An array of Employee Social Networks US Annualized Base Salary Range: $75,000 - 85,000. The salary offer may vary based on work experience, education, skill level and equity. The US salary range does not align with the salary ranges in other countries when converted to the currency of that country. Springer Nature is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following poster: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf At Springer Nature, we value the diversity of our teams and work to build an inclusive culture, where people are treated fairly and can bring their differences to work and thrive. We empower our colleagues and value their diverse perspectives as we strive to attract, nurture and develop the very best talent. Springer Nature was awarded Diversity Team of the Year at the 2022 British Diversity Awards. Find out more about our DEI work HERE. If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation. For more information about career opportunities in Springer Nature please visit our career page HERE. #LI-EG1