Quality Records Coordinator

HDR, Inc.
United States, Florida, Tampa
Mar 01, 2025
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. HDR is hiring a Quality Records Coordinator for our Florida Architecture Group in Tampa. The purpose of this position is to support the day-to-day facilitation of the quality process in the Florida architecture group. Primary Responsibilities Serve as the local representative within the Area for the Quality Office and support the development and implementation of the organizations Quality Management System (QMS). Act as an advocate for Quality to the studio - train and communicate to staff in a way that focuses on the value and intent of quality management. Provide guidance to Project Managers regarding development of project plans (e.g., Project Management Plan, Quality Management Plan). Assist project teams in adhering to corporate quality standards and conduct quality assurance/quality control reviews. Respond to staff questions or issues related to policies and procedures related to the organization's QMS. Maintain project files in accordance with corporate standards and project document control systems. Tasks may include prepping, organizing, filing and archiving documents. Assist project managers in coordinating subconsultant agreements and invoicing, along with collection of required subconsultant documents ahead of agreement execution. Assist project managers in maintaining and updating project schedules and facilitating monthly project reviews, documenting reviews in internal software on monthly basis, and perform internal quality audits to maintain policy adherence. Regularly report studio QMS implementation and audit resolution strategies to the Managing Principal and Regional Quality Director. Develop and update local studio processes through collaboration with studio stakeholders, which supports implementation of QMS requirements Assist project managers in coordinating communication with multiple project team members, including individuals located in other HDR offices and consultant offices. Schedule, coordinate and provide administrative support to internal teams and external client meetings. Tasks may include scheduling meetings, reserving conference rooms, taking and distributing meeting minutes, and coordinating catering services. Provide support for staff with Newforma and eBuilder Construction Contract Administration scope of work. Work with new employees in on-boarding and awareness of the HDR QMS and its role in our organization. Executes special assignments under direction of the Project Managers with minimal supervision. Prepare letters, memos, and reports, set up meetings, perform light accounting and other miscellaneous tasks as requested. Preferred Qualifications Embrace the HDR brand promise and values Must execute work in a professional and ethical direction for the company and staff Associate's or Bachelor's degree in Business Administration or related field Strong attention to detail Understanding of Newforma and eBuilder software Professional, self-motivated, well-organized and detail-oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment Knowledge of A/E industry Experience working in an office environment Strong preference given to local candidates Required Qualifications A minimum of 3 years in similar consulting industry. Ability to develop an understanding of QMS fundamentals. Strong verbal and written communication with investigative interview experience. Familiarity with MS Excel, Word, Adobe PDF and PowerPoint. What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. Primary Location : United States-Florida-Tampa Industry : Architecture Schedule : Full-time Employee Status : Regular BusinessClass : Marketing and Admin Job Posting : Feb 26, 2025