Administrative Assistant - IT

• Provides administrative support to assigned Senior Vice President, and IT department managers, coordinating various projects on their behalf as assigned.
  
  
  
  • Screens telephone calls and manages the calendar to ensure appointments/meetings are updated.
  • Opens all mail and delegates mail/telephone responses to SVP or President's direct reports.
  • Drafts written responses via e-mail or memo when necessary.
  • Responds to regularly occurring requests for information.
  • Acts as liaison with other departments.
  
  
  
  
• Schedules, organizes, prepares materials and participates in department activities, including meetings, travel, and conferences.
  
  
  
  • Prepares department presentations using various Microsoft Office programs. Coordinates office projects.
  • Prepares meeting agendas and sets up Webex meetings and teleconferences as well as takes meeting notes and distributes.
  • Coordinates event activities.
  
  
  
  
• Monitors and processes financial data and payroll records on behalf of the SVP/President.
  
  
  
  • Ensures accurate time recording and processing of payroll records for direct reports of SVP/President.
  • Creates Purchase Orders and processes invoices via JDE system.
  • Monitors department budget and enters data via Comshare to reflect departmental expenditures.
  
  
  
  
• Develops simple to moderately complex reports utilizing departmental data and other appropriate data as requested.
• Provides leadership and/or administrative support on company or business unit events and processes.
• Participates in various departmental or business system productivity & enhancement efforts.
• Performs all other duties or special projects as assigned.

• Intermediate to advanced skills in Microsoft Office suite including Word, Excel and PowerPoint with ability to generate simple to moderately complex reports and presentations.
• Intermediate working knowledge of payroll systems.
• Excellent written communications skills with ability to prepare communications on behalf of executive leadership
• Excellent interpersonal skills with ability to relate to all employees from entry level to senior management.
• General knowledge of departmental policies and procedures.
• Working knowledge of accounting practices to include invoice processing and budget maintenance.
• Highly tuned attention to detail with ability to compose, key and proof materials.
• Excellent organizational skills with ability to prioritize and meet deadlines.
• Flexibility with ability to meet departmental and organizational needs as time requires.

Because of the possibility for fraudulent job postings on many popular job boards, please be advised that Connection will never offer a position of employment without a complete interview process and communication with a “live person."