Purchasing Coordinator

St. Cloud School District 742
life insurance, vision insurance
United States, Minnesota, St. Cloud
Feb 28, 2025
POSITION: Purchasing Coordinator SCHEDULE: Non-Represented, Hourly,12-Month, Full time Hours may vary based on program needs REPORTS TO: Controller SUPERVISION: None SALARY: $26.00 - $32.00/hour DOE QUALIFICATIONS: Required Associate's degree in business, accounting, finance, or related field (experience may be substituted for education in exceptional circumstances) Proficiency with Microsoft Office Suite programs Preferred Skyward software experience Experience in school district finance or accounting and knowledge of UFARS Experience with public purchasing and/or bidding processes Three to five years of purchasing, accounting or finance experience POSITION SUMMARY: Under the direction of the Controller, the Purchasing Coordinator is responsible for the administration of procuring, processing, receiving and coordinating the purchase of goods and services for the district. ESSENTIAL DUTIES: Manage daily purchasing activities including reviewing, approving, and processing purchase orders to ensure that they are following district purchasing procedures and are following all contracting and bid laws Manage the Skyward purchase order processing system and provide training and support to district staff regarding purchasing processes Review procedures for accounts payable processing, make recommendations for changes to improve efficiency, and work with district staff to implement changes Provide the necessary documentation to establish tax exempt status with vendors Assist with the administration of the fixed asset program for internal control and audit purposes Oversee the disposal of obsolete and surplus equipment Manages the process for obtaining bids, quotes, and requests-for-proposals for purchases when required Reviews options for utilizing joint purchasing/cooperative purchasing contracts and agreements to ensure best practice, price, and value Organize and manage a functional filing system that ensures the safe retention and efficient retrieval of office records in accordance with established state and federal laws Manage the districts procurement card program Create and maintain a district procurement manual Administer the collection and receipt of vendor insurance certificates Manage the district's furniture inventory including purchases and disposals Assist with the creation of 1099s Prepare monthly disbursements reports for board approval Other duties as assigned PHYSICAL FACTORS: Frequent: walking, standing, sitting, hearing, talking, and seeing BENEFITS: We offer a comprehensive benefits package for employees working a minimum of 30 hours per week. This includes health, dental, and vision insurance, Flexible Spending Accounts for medical and dependent care, as well as life insurance, accidental death and dismemberment (AD&D) coverage, and long-term disability insurance. All Employees of Saint Cloud School District 742 are responsible to support District goals, to work collaboratively and respectfully with diverse populations of staff, students and parents and to model and promote a welcoming working and learning environment. Employees are expected to support and adapt to change and to demonstrate commitment to continuous performance improvement. Employees are responsible to establish and maintain effective communication with students, teachers, support staff, colleagues and parents, respect confidential matters, encourage a safe and secure environment throughout the District, and to be dependable and accountable in the performance of their work. St. Cloud School District 742 prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at https://www.isd742.org/about-us/title-ix. It is the prerogative of the District to assign staff so as to best meet the needs of the District. For inquiries, please contact jobs@isd742.org