Payroll Specialist (Full-Time, Limited Term)

Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at www.matc.edu.

Under the direction of the Payroll Manager, prepares and processes payroll for MATC payroll (faculty, part-time faculty, student employees, and staff). Researches payroll system problems and preforms solutions. Exercises independent judgment and decisions on payroll matters. Collaborates and advises faculty, students, managers and employees and shares essential information and opinions. Communication is continuous between the division, industry partners, federal agencies, and governmental regulatory bodies.

• Compiles, analyzes, and enters payroll data; recommends and determines necessary and applicable adjustments.
• Provides customer service by researching, analyzing and resolving difficult or technical problems or questions involving any facet of the payroll system.
• Completes appropriate forms or apply adjustments to wages and salaries; processes voucher payments and reports; compiles compensation time balances and credits for employees semi-annually.
• Reviews, and analyzes payroll reports for accuracy and applies corrections through journal entries in compliance with policies and procedures.
• Compiles and submits for supervisor review financial, tax and payroll reports for both internal and external sources.
• Collaborates with county, state, federal agencies, insurance vendors, and other outside stakeholders to address employee wage compensation, employment status and deductions.
• Supports and provides reports for annual federal and state tax payroll process meeting the requirements of government agency and employee records.
• Prepares correspondence of a technical nature pertaining to payroll issues.
• Cross-trains, advises and recommends payroll operating procedures, rules and regulations, and processing to faculty, students, managers and staff.
• Participates in meetings, workshops, seminars, and other professional activities.
• Performs other related duties as required for the efficient operations of the division.

• Required Education: Associate's degree in business, accounting or relevant area.
• Preferred Education: Bachelor's degree preferred.

• Two (2) years of related work experience in a payroll position or related work experience in payroll using recognized payroll principles and practices.
• Preferred Experience:
• More than two (2) years of relevant experience.

• Cultivates innovation
• Optimizes work processes
• Ensures accountability
• Team player/collaboration with customers
• Interpersonal skills/works with well with others
• Communicates effectively
• Decision quality/drives results
• Instills trust
• Customer focus
• Action oriented
• Values differences
• Self-development
• Demonstrates self-awareness
• Compassion

Knowledge, Skills & Abilities

• Knowledge of payroll principles, practices regulations, and procedures.
• Skill in performing detailed mathematical computations.
• Skilled in evaluating and analyzing technical payroll activities.
• Ability to independently investigate pay and related problems, solve problems within established parameters, and/or provide alternatives for resolution.
• Ability to provide excellent customer service on a consistent basis, especially those experiencing pay discrepancies.
• Ability to communicate effectively through both oral and written means.
• Proficiency software specific to position, including Microsoft Office Suite especially Excel, Word and other applicable software applications.
• Ability to establish workflows, manages multiple projects, and meets necessary deadlines.
• Ability to communicate effectively through both oral and written means.
• Ability to establish and maintain effective work relationships with peers, employees, students, faculty, representatives from outside organizations, and the general public.
• Ability to convey an image of professionalism and dedication in work related activities.
• Ability to work with culturally diverse student and employee populations.
• Physical Demands:
• Ability to lift up to 25 lbs., carry, and push up to 20 lbs. and ability pull up to 50 lbs.
• Ability to climb stairs and a ladder and maintain balance.
• Ability to stoop, kneel, crouch, reach, hear and speak.
• Sitting/Standing/Walking: 50% of time spent sitting, 25% of time standing, and 25% of time walking.

Salary: This is a non-exempt, hourly position, with a pay range of $23.92 - $29.90. Salary is listed to the midpoint of the salary range and is based on the 2025/2026 rates and are determined by years of experience credit and internal salary equity. This position is a limited term assignment funded through June 30, 2025. If continued funding is not available this position will end.

Application Materials:

Please submit a thoroughly completed application and resume.

Interviews:

Selected qualified candidates will be invited to virtually interview for this position on a date to be determined.

EEO

Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.

Milwaukee Area Technical College is an Equal Opportunity/Access Educator/Employer. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact our office at 414-297-6529 (Wisconsin Relay System: 711) or email jobs@matc.edu.