Administrative Assistant

***This position is full-time in office***

ADMINISTRATIVE ASSISTANT (Contingency/Contract Position)

Sony PlayStation Studios is seeking outstanding talent to join our passionate and creative family in crafting our next high-profile AAA console title.

We are seeking an Administrative Assistant based on location in our LA studio, who will report directly to the Operations Director. The ideal candidate will possess a combination of project management, communication skills, and a passion for organizational excellence. Help us create our next AAA title that will stand apart from the rest!

We are a newly established AAA studio based in Los Angeles, driven by a team of seasoned industry leaders and experienced game developers. Our mission is to create the next groundbreaking AAA original IP while reimagining the development process with a lean and highly efficient approach. We're seeking talented individuals who share our vision and are eager to join us on this journey.

Responsibilities:

As Administrative Assistant in our studio you will support multiple areas of operations, including HR, Admin, IT, Finance and others. This is a broad role with the opportunity to make a significant contribution to our operations.

Key Responsibilities:

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  Travel coordination:

  
  

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  Arrange travel for management and team and assure their needs are met

  
  

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  Proactively manage travel schedules to optimize cost

  
  

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  Equipment management:

  
  

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  Order hardware and other equipment as needed

  
  

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  Proactively manage the reserve stock and deploy items to the team

  
  

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  Finance administration:

  
  

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  Work with the Operations Director on keeping our financial forecast and tracking up to date

  
  

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  Input data and generate reports

  
  

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  Prepare expense reports for the studio management and team members

  
  

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  People Operations:

  
  

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  Maintaining and coordinating onboarding process at the studio (make sure new hires have everything they need according to the process (HW, SW, desk, etc.)

  
  

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  Direct new team members to appropriate SIE resources including benefit selection, direct deposit, I-9, etc.

  
  

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  Coordinating onboarding process with all internal stakeholders

  
  

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  Maintain team calendar (absences, TO, SL)

  
  

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  After hours / weekend food ordering

  
  

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  Maintaining birthday calendar and organizing recognitions

  
  

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  Support organizing monthly team gatherings

  
  

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  Support organizing quarterly get togethers

  
  

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  Support organizing review process

  
  

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  Visitor hosting:

  
  

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  Manage pre-registration and invites with Security and Facilities

  
  

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  Meeting room reservation

  
  

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  Manage food orders if necessary

  
  

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  IT Support and coordination:

  
  

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  Maintain and manage hardware issue list

  
  

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  1st line of defense for team regarding IT issues, like ordering new equipment, or replacing broken equipment from stock

  
  

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  Manage and maintain studio space in coordination with Facilities:

  
  

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  Organize and maintain space, manage additions of necessary equipment (furniture, lights, heating, cooling)

  
  

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  Manage studio storage space

  
  

Qualifications:

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  Associate's or Bachelor's Degree in Business Administration, Management, Communications, or a related field

  
  

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  1-2 years of experience in administrative roles or office coordination, preferably in a creative, tech, or entertainment-related industry (previous experience in a games studio is preferred)

  
  

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  Proficiency in MS Office Suite (Excel, Word, PowerPoint), and familiarity with project management tools like Trello and Jira

  
  

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  Basic understanding of office equipment and the ability to troubleshoot minor issues (printer, scanner, etc.)

  
  

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  Experience maintaining highly accurate and organized records, both physical and digital

  
  

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  Familiarity with video game development terminology, project management pipelines, and workflows (e.g., agile or scrum methodologies) is a plus

  
  

Skills:

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  Strong verbal and written communication skills for liaising between studio members, departments and external partners

  
  

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  Ability to prioritize tasks and handle multiple responsibilities, ensuring deadlines are met under challenging circumstances

  
  

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  Ability to multi-task and juggle multiple tasks at once in a creative environment that can change rapidly

  
  

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  Attention to detail and pro-active approach in identifying issues and resolving them effectively and efficiently

  
  

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  Team oriented and high collaborative in a fast-paced, dynamic work environment

  
  

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  Self-starter and able to work with minimal supervision

  
  

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  Discretion and confidentiality when dealing with sensitive information

  
  

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  A passion for games and understanding of the games culture is a plus when relating to the studio environment