Assistant Project Manager

Overall Responsibility: The Assistant Project Manager assists Project Managers on larger scale projects and manages select projects. Responsibilities include technical management and oversight of existing or new projects, acting as client/Company liaison in order to represent the Company's interests and simultaneously maintain good relationships with clients, ensure projects are completed with high quality level, on-time, and under budget.

Essential Functions:

• Cross-Departmental Coordination - Support collaboration between accounting, marketing, contracts, and design teams by facilitating communication and ensuring project alignment.
• Project Planning & Scheduling Assistance - Help develop and maintain project work plans, schedules, and resource allocation under the guidance of senior project managers.
• Budget Tracking & Financial Support - Assist in and prepare project budgets, tracking expenses, and ensuring financial performance aligns with company goals.
• Client Communication Support - Help coordinate client interactions, prepare updates, and ensure clear communication of project goals and deliverables.
• Multidisciplinary Team Collaboration - Collaborate with architects, engineers, designers, and external consultants to align project objectives and support technical requirements.
• Contract & Scope Management Assistance - Assist in reviewing contracts and scopes of work, working with the Contracts Department to ensure alignment with project requirements.
• Risk Monitoring & Problem-Solving - Track project risks, assist in mitigation planning, and escalate issues to the project manager as needed.
• Quality Control & Design Support - Support quality assurance efforts by helping review deliverables and ensuring compliance with industry and client standards.
• Regulatory & Permitting Support - Assist in the preparation of required permits, approvals, and regulatory documentation.
• Resource Coordination & Staffing Support - Work with department leads to assist in tracking team assignments and workload distribution.
• Stakeholder & Vendor Coordination - Coordinate with consultants, contractors, clients, and agencies to facilitate project execution and track external communications.
• Project Documentation & Reporting - Maintain organized project records, track progress, and assist in preparing reports for leadership and clients.
• Process Improvement & Best Practices - Identify opportunities for workflow efficiencies, document lessons learned and support continuous improvement efforts.
• Risk Identification & Escalation - Monitor potential project risks and communicate concerns to senior project managers for resolution.
• Marketing & Proposal Support - Assist in developing proposals, qualifications packages, and presentations by gathering project-specific content and supporting business development efforts.
• Proposal & Fee Development Assistance - Help prepare scope-of-services proposals, support fee development, and ensure accurate entry of information into the company's sales tracking system.

Secondary Functions:

• Process Improvement - Identify inefficiencies in project workflows and contribute to refining internal processes to enhance productivity and quality.
• Technology & Software Utilization - Stay up to date with and implement project management, design, and collaboration tools to improve efficiency.
• Interdepartmental Liaison - Act as a bridge between technical teams and business functions (e.g., accounting, marketing, and contracts) to facilitate smooth operations.
• Business Development Support - Assist leadership in identifying new project opportunities, building client relationships, and supporting networking efforts.
• Professional Development & Certifications - Pursue ongoing training, certifications, and industry involvement to enhance expertise and credibility.
• Crisis & Conflict Resolution - Make project manager aware of internal team conflicts or client disputes.
• Additional Duties - Any additional duties as assigned by Supervisor and other senior management members.

Needed Skills:

• Knowledge of underlying principles of A/E industry.
• Knowledge of project management processes.
• Ability to prioritize tasks.
• Team Leadership skills to guide and direct project staff.
• Excellent communications and written skills.
• Ability to drive and maintain a safe driving record.
• Ability to create and maintain productive relationships with employees, clients, and vendors.

Education/Experience Minimum:

• BA or MA or related four-year degree in engineering or architecture.
• Professional registration (PE/AIA/RA) in engineering or architecture, preferred.
• Demonstrative progressive growth in engineering experience/knowledge with minimum 5 years industry experience .
• Valid state driver's license (any in US).
• Ability to work in the US.
• Ability to meet worksite security requirements including USCBP / TSA background checks.

ABOUT THE ORGANIZATION: ARORA ENGINEERS, LLC (ARORA)- Arora provides clients in the aviation, transportation, education, government, and commercial/institutional sectors with engineering services for intelligent infrastructure solutions. Through smart design, construction management, and facilities maintenance management, we rethink industry needs to help keep clients on the cutting edge and add value to a project. Arora is a growing firm that welcomes individuals with a thirst for knowledge and the energy to tackle projects that help take the infrastructure of our world to the next level.

DISCLAIMER:The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against, on the basis of these factors or of disability.