Administrative Assistant (3424)

Navarro Research and Engineering, Inc. is recruiting for an Administrative Assistant in Las Cruces, NM.

Navarro Research & Engineering is an award-winning federal contractor dedicated to partnering with clients to advance clean energy and deliver effective solutions for complex challenges in the nuclear and environmental fields. Joining Navarro means being a part of an exceptional team committed to quality and safety while also looking for innovative strategies to create value for the client's success. Headquartered in Oak Ridge, Tennessee, Navarro has active programs in place across the nation for DOE/NNSA, NASA, and the Department of Defense.

Position Summary:

An administrative and supportive role in the Environmental Department. Responsible for managing, organizing, and distributing information among co-workers, management, and client. This position has no supervisory responsibilities.

Essential Job Functions:

• Performs duties in-office
• Operates office equipment such as copiers, scanners, and uses computers for data entry, spreadsheets, word processing, Adobe, NAMS, IdMax, internet research, and other applications
• Assists with hard copy filing and scanning of records
• Provides notary services
• Answers and directs telephone calls
• Receives and distributes incoming mail
• Arranges mailing services for general correspondence and shipments
• Distributes guidance/policies/forms from the corporate office
• Monitors general office supplies and orders as needed
• Generates purchase requisitions and procurement change orders
• Manages corporate purchase card (PCard) and reconciles monthly transactions/statement
• Orders staff business cards
• Orders staff collages from the Publications Department
• Creates E-cards for staff
• Reserves conference rooms for meetings
• Submits visitor requests and provides general support to visitors (badging and escorts)
• Performs monthly Accountability reporting
• Submits work tickets
• Coordinates weekly Safety Stand Down meetings
• Serves as the Environmental Department's main contact for any WSTF spills and releases
• Organizes and schedules appointments and interviews
• Coordinates new hire requirements and employee termination processes with the Safety and IT departments
• Maintains the Environmental Training Plan for employees and serves as the point of contact for staff and new hire training, as well as training disenrollment.
• Coordinates staff travel, travel authorizations, and employee expense reports with the corporate office
• Maintains Environmental Department Emergency Contact list of names and phone numbers in compliance with the WSTF Emergency Preparedness Plan
• Updates and maintains administrative work instructions
• Plans and organizes special events such as the annual Holiday luncheon, Chili Cook-off, fall picnic, etc.
• Other tasks and responsibilities as assigned by Supervisor or Program Manager

An Associate or Bachelors degree with some relative work experience, or 5 years of relevant experience.

Due to the nature of the government contract requirements and/or clearances requirements, US citizenship is required.

Navarro is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, age, sexual orientation, gender identity, status as a protected veteran, or status as a qualified individual with a disability.

EEO Employer/Vet/Disabled

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability