Administrative Assistant 1 (Local Government) - Allegheny County MH/ID

Join our dynamic team as an Administrative Assistant 1 and take the lead in driving operational excellence within the Mental Health Unit! In this vital role, you'll manage confidential records, facilitate impactful meetings, and support our mission by analyzing operations and fostering collaboration with government officials, service providers, and community partners. If you are a proactive problem-solver with a passion for helping children and adolescents thrive, this is your chance to make a difference while showcasing your organizational and administrative skills!

The Administrative Assistant 1 plays a crucial role in supporting the Administrator of the Child and Adolescent Mental Health Unit by managing various administrative, confidential, and clerical tasks. Responsibilities include analyzing operations, developing reports, maintaining confidential records, and assisting in budget preparation and program evaluations. The assistant also facilitates liaison activities by communicating with service providers and government officials, organizing meetings, and ensuring efficient coordination among unit managers and supervisors. Moreover, the assistant carries out administrative assignments that involve researching and making recommendations for the advancement of agency programs while maintaining secure management of sensitive consumer information.

In addition to administrative duties, the role involves managing correspondence and scheduling meetings, ensuring the Administrator's calendar is meticulously maintained. The assistant prepares meeting materials, documents minutes, and coordinates training sessions and internal workshops. Proficient in various software applications, the assistant also performs clerical tasks such as drafting letters, processing registrations, and preparing reports. Overall, the position requires a high level of initiative, confidentiality, and strong organizational skills to support the day-to-day operations of the unit effectively.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.
• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• Hiring preference for this vacancy may be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.