Administrative Assistant

Sanmina Corporation (Nasdaq:SANM) is a leading integrated manufacturing solutions provider serving the fastest-growing segments of the global Electronics Manufacturing Services (EMS) market. Recognized as a technology leader, Sanmina Corporation provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment Manufacturers (OEMs) primarily in the communications networks, defense and aerospace, industrial and semiconductor systems, medical, multimedia, computing and storage, automotive and clean technology sectors. Sanmina Corporation has facilities strategically located in key regions throughout the world.

Job Purpose:

Provides specialized administrative support to the Plant Manager and management team. This role requires a highly organized and detail-oriented individual with excellent communication and technical skills, capable of handling a variety of tasks in a fast-paced manufacturing environment.

Nature of Duties/Responsibilities:

Primary Duties will include but not limited to:

• Administrative Support:Provide comprehensive administrative assistance to management across various departments, including answering phones, managing correspondence, data entry, and preparing reports and presentations.
• Travel Arrangements:Coordinate domestic and international travel arrangements for management and other personnel.
• Visitor Management:Manage schedules for customer, supplier, and executive visitors, including initial reception, screening, and hosting. Prepare meeting rooms and materials for these visits.
• Meeting & Event Planning:Organize and prepare meetings for various stakeholders (customers, suppliers, auditors, executives, etc.). Arrange company events and catered meals.
• Payroll Processing:Process time card information for hourly plant payroll.
• Human Resources Support:Assist HR with new hire orientation, preparation of new hire packets, and coordination of CTPAT Security Awareness Training.
• Sales Order Management:Perform data entry and management of Sales Orders, Change Orders, and credit/rebill transactions.
• Production Support:Monitor production backlog and take action to ensure weekly plant on-time delivery performance.
• Vendor Management:Manage plant service providers and contractors (e.g., security patrols, janitorial, groundskeeping, property managers).
• Procurement:Order supplies and other Maintenance, Repair, and Operations (MRO) materials. Manage MRO p-card purchases, including reconciliation of bank transactions.
• Other Duties:Perform other administrative tasks as assigned.

Education and Experience:

• Minimum of 2-4 years of experience working in a corporate environment; manufacturing industry experience is a plus.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, and Word).
• Excellent verbal and written communication skills.
• Background in technical writing/editing is a plus.
• Ability to multitask effectively in a fast-paced environment and possess excellent organizational skills.

This is an ITAR facility and applicant must be a US Citizen or a lawful permanent resident.

Sanmina is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity