Staffing Assistant, Nursing Staff Office

Job Overview:

Responsible for organizing and managing information in the Nurse Staffing Office (NSO). Works with ADP, and other related software systems. Provides secretarial, receptionist, clerical, and general office duties, including scheduling, staffing, and payroll, completing activities with minimal supervision. Independently, oversees payroll and payroll function and coordinates support for Clinical Operations Managers (COM). Provides staffing and payroll reports direct Supervisor(s)/Manager. Interacts with all levels of staff, supervision, and management. Collaborates with other Staffing Assistants on all aspects of the job. Responsible for training new staff. Coordinates the duties of other staffing office personnel. Under the direction of the Department Manager, contributes to the department to fulfill its mission and exceed its goals. Is responsible for reporting identified safety issues as hazardous environments (i.e. damaged floors/walls/ceiling tiles/unsecured areas) and medical errors, etc. Work schedule includes rotating weekends and holidays

Qualifications:

Required:

• High School Diploma or GED equivalent
• Business Office experience
• Must have previous electronic payroll, staffing, & scheduling experience
• Computer, word processing skills and telephone experience

Preferred:

• Associate s degree
• ADP experience preferred

Scheduling Requirements:

• Shift-Day/ Evening Flex
• Monday to Friday with rotating Holidays
• Part Time

Essential Functions:

• Adapts to varying work requirements dependent on departmental needs
• Assists in ADP training
• Calling and assuring staff replacements
• Communicates with the Clinical Operations Managers and Collaborates with Unit Leaders on staffing issues
• Computer skills including data entry, report generation, and creation of reports
• Confers with the Clinical Operations Manager, staffing daily and planning staffing based on requirements
• Coordinates extraordinary weather conditions protocol
• Demonstrates professional conduct that is governed by ethical codes of behavior
• Maintains ADP and works on expansion of scheduling capabilities
• Maintains ADP to assist with accurate payroll completion
• Maintains confidentiality in all hospital-related issues
• Maintains daily records of census, activity, acuity, and staffing needs
• Maintains daily records of patient/nurse ratio and submits monthly electronically to DOH
• Maintains expiration log as per policy guidelines, communicating with units and Medical Examiner s office
• Participates in the planning for the orientation of new personnel
• Processes paperwork for personnel action changes
• Telephone communication
• Word processing skills

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Hourly Rate:

$20.35 per hour

Let us shape the future of healthcare, together. Our competitive base rates offered will be dependent upon your relevant experience, education, and skills. In addition to base salary, we offer excellent benefits creating a competitive total rewards package to include health and welfare benefits, tuition reimbursement, retirement benefits, employee assistance programs and many opportunities for professional and personal growth.

Join our team to embark on shaping the future of healthcare

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.