Medical Records Specialist

Excitement abounds at Heritage Behavioral Health Center!

We are a mission-driven Certified Community Behavioral Health Clinic located in Decatur, Illinois who is dedicated to improving mental health and substance use care to individuals in a multi-county area. We recognize that all individuals at our organization have an impact on patient care - regardless of the position they hold.

Why join us?

• We offer a collaborative work environment, opportunities for professional growth, and a comprehensive benefits package.
• We are expanding our primary care, mental health and substance use services to individuals in Central Illinois and beyond and are looking for dedicated staff to meet the needs of our clientele.
• A new salary structure is now in place! Our salaries have been updated and are competitive at both the state and national levels with wonderful benefits.
• Full-time employees receive 56 paid days off during their 1^st year of employment (this includes every other Friday off PAID for your wellness needs). This increases to 61 days the 2^nd year and continues to increase with tenure.
• We have expanded our employee insurance benefit offerings and made them more affordable.

At Heritage, we believe in taking care of our staff's needs so that they can concentrate on taking care of the needs of the individuals we serve. Our staff are our greatest asset, and we treat them as such!

We are pleased to present the following position for your consideration:

Overview: Medical Records Specialist

This full-time position will assist the Compliance Team with the Medical Records functions of the organization. This will include (but not be limited to):

Core Responsibilities Include:

• Digitize all patients' existing paper records and information
• Distribute/relocate medical charts within the agency
• Maintain accurate records by following agency procedures
• Ensure patient charts, paperwork, and reports are completed in an accurate and timely manner
• Keep all medical records confidential and protected
• Complete clerical duties including answering phones, responding to emails, and processing patient admission and discharge records

Knowledge, Skills and Abilities:

• Proven work experience as a Medical Records Clerk or similar role
• Proficient in information management programs and MS Office
• Strong attention to detail with excellent organizational skills
• Relevant training and/or certifications as a Medical Records Clerk
• Good written and verbal communication skills

Education and Experience:

• Basic requirements for this position includes a minimum of a High school diploma or equivalent
• Computer proficiency in Microsoft Office software (Word, Excel, and Outlook)
• Data entry experience
• Proven excellence in customer service
• Previous experience in a work setting in being able to manage multiple tasks simultaneously
• Valid driver's license, reliable means of transportation, and proof of automobile insurance is required.

Salary Range: $37,440 - $60,320

Heritage also offers the following with this position:

1. Generous vacation, sick and personal leave
2. WELLNESS days - 26 days per year (every other Friday off paid)
3. Paid holidays - 9 in 2025
4. Health Club/Fitness Reimbursement
5. Employee Assistance Program
6. Continuing education opportunities
7. Tuition assistance program
8. Agency provided life insurance and short-term disability policies
9. Retirement plans (401k and Roth)
10. Optional insurance benefits, including health, dental, vision, flex spending accounts (healthcare, dependent care), and additional life insurance. (The health insurance benefit includes substantial agency contribution towards the cost.)
11. We are a National Health Service Corp site which gives staff access to the National Health Service Corp federal student loan forgiveness program (LCPC, LCSW, MD, APN, RN, CADC, LSW, and LPC individuals). For more information, visit www.hrsa.gov.