Scholarship Administration Coordinator

University of North Carolina Charlotte

$40,350 - $50,438

United States, North Carolina, Charlotte

Jan 23, 2025

Scholarship Administration Coordinator

Please see Special Instructions for more details.

UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist may be subject to a criminal background check and/or motor vehicle report.

Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.

The Search Committee will not contact references without first verifying permission with the finalist.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

Do not write 'see resume' on your application when completing the job duties section.

Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).

Please submit a resume and cover letter with your application if requested.

These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	001319
NC Salary Grade Equivalency	GN07
Classification Title	University Program Associate - Journey
Working Title	Scholarship Administration Coordinator
Salary Range	$40,350 - $50,438
Anticipate Hiring Range	$40,350 - $48,204
FLSA Status	Non Exempt
Division	Academic Affairs
Department	Enrollment Management (Adm)
Work Unit	University Scholarship Office
Work Schedule	8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary. This position may be eligible for a telework schedule once onboarding into position is complete and with supervisor approval.
Primary Purpose of Position	Provide regular support to the University Scholarship Office and departmental scholarship administrators to ensure effective scholarship development and administration for the university.
Minimum Education/Experience	Required Minimum Qualifications: Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. University Preferred Qualifications: Graduation from a four year college or university and one year of related experience; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Essential Job Duties	Serve as the primary contact for scholarship administrators and other departmental representatives to provide training, technical assistance, and resources that support scholarship administration. Raise awareness of the mission and resources provided by the University Scholarship Office, explain university processes and policies related to effective scholarship administration, troubleshoot scholarship system, program, and fund issues. Develop and maintain positive working relationships with scholarship administrators and other departmental personnel responsible for managing scholarship funds. Provide initial and ongoing training and support to college/departmental personnel responsible for scholarship fund administration and or use of the scholarship management system. Plan and implement the annual Scholarship Administration Resource Session. Present at general information, training, and other public events related to scholarship administration. Develop and maintain scholarship management system user guides for students, administrators, and reviewers. Respond to requests for information or support from college or departmental personnel in a timely manner. Prepare reports and other resources to satisfy the inquiry as needed. Track scholarship fund balances, offers, and award payments for departments outside the USO to ensure scholarship all funding available is being awarded in compliance with the terms of donor agreements. Understand how scholarship donor agreements and funds are established. Clearly explain the functions within the scholarship application and award cycles, how to calculate scholarship fund balances.
Other Work Responsibilities	Provide guidance and support to student workers and/or federal work study students working in the USO. Make recommendations that will improve the scholarship management system, advance strategic use of scholarship funds, and increase overall departmental production. Maintain a current roster with contact information for all departmental scholarship administrators and reviewers. Maintain a strong working knowledge of university systems and other technology platforms to include: Slate and related scholarship portals, Google Drive, Docs, Sheets; Microsoft Word, Excel, and PowerPoint, Banner Student and Banner Finance, and Report Central. Develop tools to annually collect and organize feedback from users of the scholarship management system to identify concerns that will inform system changes/enhancements. Compile, organize, and analyze multiple data and informational resources for ad-hoc reporting.
Departmental Preferred Experience, Skills, Training/Education	Three years experience with scholarship administration in a four-year college or university setting; a mid-size to large public or private university preferred. Previous experience with Banner and Slate preferred. Must have strong skills in MS Word and Excel, Google Sheets intermediate experience preferred. Strong communication skills, both written and verbal with attention to details. Ability to learn new information quickly and explain to others in laymen's terms. Applicant should be a self-starter; demonstrate initiation, motivation, ability to work independently, and pride in quality of work.
Necessary Licenses or Certifications
Work Location	Cone Center, USO Suite Floor 3
Posting date	01/23/2025
Closing date	01/30/2025
Proposed Hire Date	02/10/2025
Contact Information
Special Notes to Applicants	UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two *current/previous supervisors.* The Search Committee will not contact references without first verifying permission with the *finalist*. Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment). Please submit a resume and cover letter with your application if requested. These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
Do you have professional experience managing scholarship funds, programs or grants? If so, please indicate which and your experience.

(Open Ended Question)
*
How many years of experience with scholarship administration working in a mid-size to large public or private university setting do you have?
- Less than 1 year
- 1 - 3 years
- 3 - 5 years
- 5 -10 years
- 10 + years
- My experience is not with preferred setting but related skills
- None
*
Do you have experience with Banner and Slate? Please indicate which system and your experience.

(Open Ended Question)
*
Do you have experience with both Microsoft and Google Suite applications? Is so, please indicate which and the associated applications as well as your level of experience (beginner, intermediate, advanced).

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Contact Information for References

Optional Documents