Administrative Associate 1 - IDIM

ABOUT THE JOB:
Join a dynamic and impactful team at the forefront of Infectious Diseases and International Medicine! As a key member of the Division of Infectious Diseases and International Medicine in the Department of Medicine, you will play an essential role in supporting our dedicated faculty and contributing to the success of this fast-paced, innovative division.
This support position offers a unique opportunity to enhance your administrative skills while working closely with a collaborative and passionate team of professionals. You'll have the chance to directly impact the experiences of faculty, staff, students, alumni, and visitors, all while gaining exposure to a respected higher education and healthcare system.
Enjoy a flexible work environment with a hybrid schedule: work 2-3 days a week on the East Bank campus of the University of Minnesota, with the option to work remotely for the remaining days. We embrace diversity and encourage applicants from all backgrounds to apply, helping us build a team that reflects a wide range of perspectives and experiences.
If you're looking for a rewarding role that offers both professional growth and the chance to make a meaningful contribution, we want to hear from you!

RESPONSIBILITIES INCLUDE:

40% Divisional Leadership Administrative Support
Provide direct administrative support to the division leadership, including but not limited to: external communication and access to faculty; triages emergent and significant issues by analyzing, prioritizing, escalating and resolving appropriately. Clinical coordination, calendaring, finance, organizing complex meetings, travel and reimbursement allocation.
Assist leadership with various division goals, faculty meetings, agendas, documents, forms, and meetings to successful conclusion of timely matters. Manage and distribute agendas and handle tech needs for weekly and ad hoc meetings including the dissemination and storage of confidential materials.
Responsible for oversight and management of time sensitive, confidential, financial, and research-related documentation.
Coordinate faculty annual review process
Provide administrative support as requested for Division Director research projects.

40% Other Faculty Support
Manages communication, calendaring, meetings, conference registration, travel arrangements, reimbursements for assigned faculty. Handles signature and routing of confidential, financial, and research-related documentation. Maintain CVs.

Faculty Support - Clinical
Directly supports assigned faculty and provides individualized scheduling support to ensure compliance measures are met.

20% Project Coordination and Communication
Participate in division planning and project rollout, and recommend plans for adaptability within the division and/or department. Identify and provide necessary support to ensure the workflow is improved, coordinated, organized, and maintained.
Work closely with the Infectious Diseases and International Medicine Division administrative support staff to provide cross-coverage for other IDIM faculty as needed during vacations, medical leaves, and employee transitions.
Other duties as assigned

The starting salary for this position ranges from $55,000 to $65,000, based on education and experience.

REQUIRED QUALIFICATIONS (must be documented on application/resume):
BA/BS or a combination of related education and work experience to equal 4 years
Prior administrative, operations, project management, project coordination, and/or clinical support experience
Applies knowledge and skill to recurring tasks or activity with emphasis typically on precision and timeliness of execution.
Excellent oral and written communication skills
Proficient with Microsoft and Google suites, with the drive to learn new systems, as needed.
Ability to work in a fast-paced environment to provide support in a professional manner, meet deadlines, multi-task and prioritize projects
Perform responsibilities with a high level of discretion, integrity, and confidentiality

PREFERRED QUALIFICATIONS:
Experience in healthcare and/or higher education setting
Experience with survey software - i.e. REDCap

Pay Range: Starting pay for this position is $55,000 to 60,000, depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).