Administrative Assistant, School of Engineering

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Penn State Behrend, School of Engineering is seeking applicants for a full-time administrative assistant. The administrative assistant plays a key role in supporting the School of Engineering by managing student-focused events, overseeing communications, and maintaining essential resources. This position emphasizes student engagement, recruitment, and retention while ensuring seamless coordination of events, marketing, and administrative tasks.

Key Responsibilities:

Event Coordination

• Plan and execute student-focused events
• Manage the annual Fasenmyer Senior Design Conference
• Collaborate with other departments for specialized events.
• Support additional events, by coordinating room reservations, catering, parking, and communications.

Communications and Marketing

• Oversee the School's social media platforms by creating engaging content and leveraging analytics to optimize posting strategies.
• Develop marketing materials, digital signage, and newsletters in collaboration with Strategic Communications.
• Maintain and update the School of Engineering's website and associated resource pages.

Administrative Support

• Manage mailing lists, syllabi collection, textbook orders, and card access arrangements for semester start-up.
• Coordinate event registrations, surveys, and feedback to enhance future planning.
• Greet visitors and provide information
• Assist faculty with processing maintenance and IT work orders

The successful candidate must be self-motivated, work well both independently and in a team setting, and have exceptional organizational, prioritization, and customer service skills. Proficiency in Microsoft Office 365 systems (Teams, Word, Excel, Forms, Outlook, etc.) is preferred.

This position requires a high school diploma/GED or Vocational Training/Degree and 2+ years of relevant experience or an equivalent combination of education and experience.

Please upload a cover letter and resume at the same time as application submission. Review of submitted materials will begin immediately and continue until the position is filled.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS: