New

Senior Program Administrator

Rutgers University

United States, New Jersey, New Brunswick

Jan 17, 2025

Position Details

Position Information

Recruitment/Posting Title	Senior Program Administrator
Job Category	URA-AFT Administrative
Department	SAS-Kinesiology & Health
Overview	The School of Arts and Sciences ( SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni. SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University. The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Senior Program Administrator for the Kinesiology & Health department within the School of Arts and Sciences. The Senior Program Administrator serves as the Head Academic Advisor for the Department of Kinesiology and Health ( DKH). Among the key duties of this position are the following: Advises over 1400 declared/undecided majors and minors in Exercise Science and Sport Management on the course selection and registration processes and supporting students in attaining their educational and career goals. Conducts events and seminars to educate and attract new students to the department. Supervises a part-time Academic Advisor, and will train and manage this part-time position to accomplish day-to-day advising tasks. Works closely with the department Chair, Vice Chairs, Undergraduate Academic Director, and faculty. Creates more efficient and productive processes for students, faculty and staff, such as the development of new electronic systems. Oversees the day-to-day advising, as well as develop new programs and resources focused on student learning and supporting students in attaining their educational and career goals, and maintaining relationships with other Academic Departments within the School of Arts and Sciences and the School of Environmental and Biological Sciences.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	06
Position Salary
Annual Minimum Salary	75382.00
Annual Mid Range Salary	93917.00
Annual Maximum Salary	112452.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Master's degree in student counseling, college student personnel, psychology, social work, education, higher education administration, or a related field. At least 3 years of experience working as an Academic Advisor at the collegiate level.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Knowledge and understanding of first year and probation student populations and programs, student development and counseling theories and applications, and workshop design and presentation. Ability to fairly and effectively manage an Academic Advisor. Ability to work occasional evenings and/or weekends. Ability to exercise good judgment in prioritizing tasks and meeting deadlines. Ability to collaborate with all levels of employees within the organization. Ability to adhere to schedules and office procedures. Demonstrated organizational ability and strong attention to detail. Strong oral and written communication skills. Strong interpersonal skills. Strong commitment to student support and success. Strong commitment to university and student service.
Preferred Qualifications	Familiarity with Rutgers computing programs including IMS and Degree Navigator. Experience with student services. Experience working with both freshman and transfer students. Comfort and familiarity with social media platforms (blogging, Facebook, Twitter, Instagram) to facilitate communication efforts with students and departmental outreach to the community.
Equipment Utilized	IMS, Microsoft Office Suite, Sakai, WebNow, lmageNow, MyAdvisor, and Degree Navigator are used in a daily capacity in desktop, laptop, and mobile platforms. Various customized databases are used daily, including the re- enrollment database.
Physical Demands and Work Environment	Must be able to walk up and down stairs and carry up to 25lbs. Ability to work occasional evenings and/or weekends.
Special Conditions

Posting Details

Posting Number	25ST0051
Posting Open Date	01/17/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Douglass (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement