Program Coordinator

ASHP is an award-winning Association with a great mission. ASHP is the collective voice of pharmacists, representing more than 60,000 members. ASHP has recently won awards for being a Top Workplace for our work culture which fosters learning, collaboration, and for being inclusive.

The Program Coordinator provides and coordinates support services to the Office of Member Relations. Interfaces extensively with ASHP staff, ASHP members, state affiliate leaders, and other volunteer leaders. Ensures that logistical, operational, and programmatic matters are handled with maximum efficiency and minimal supervision. May provide work direction to other administrative personnel, exercises judgment and initiative in routine matters, and facilitates accomplishment of projects and tasks.

This position will be based onsite in our Bethesda, MD office, and the employee in this role will be working in a hybrid environment, consistent with Association-wide ASHP policies applicable to HQ-based employees. At ASHP, we consider skills, experience, and organizational needs in our compensation approach. The base salary for this position is $58,000-$63,000 and ASHP offers a comprehensive benefits plan. Click ASHP Benefits to learn more about our benefits.

Follows defined instructions, policies, and standard operating procedures to perform their work assignments.
1. Coordinates routine and special projects. Establishes and maintains appropriate process and files to initiate project steps throughout the year. Monitors deadlines, prioritizes tasks, assures steps are met in proper sequence, and maintains ongoing communication with staff regarding status and approvals.
2. Coordinates the operational, logistical, and administrative processes for programs. Provides support to member committees and other stakeholder groups, in collaboration with staff. Manages and monitors program activity. Ensures timely updates to membership database, ASHP website, and other records. Provides excellent customer service including timely correspondence and follow-up on all inquiries and expected follow-up actions.
3. Supports the coordination of all administrative aspects of delivering the results of the program/projects including webinars, podcasts, membership communications, financial payments, contract agreements, and other member services. Works directly with staff and other stakeholders to support all aspects of the planning, scheduling, management and successful delivery of projects.
4. Schedules appointments and engagements on behalf of the administrator/official or department. Makes arrangements and coordinates details for meetings, conferences, and special events.
5. Demonstrates excellent email management skills related to personal and group email accounts and organizational email management system, including reviewing, prioritizing and determining actions for incoming and outgoing electronic correspondence and researching and drafting responses.
6. Performs other duties as assigned.

• High school diploma or GED; Business school, Associate's degree or equivalent is required. College degree preferred.
• Requires two to four years of prior related work experience
• Knowledge of the programs and organization where assigned.
• Exercises independent judgment within understood policies, procedures.
• Excellent time management skills - ability to organize and manage multiple projects/priorities.
• Proven ability to manage multiple, concurrent projects within expected deadlines.
• Excellent interpersonal and communication skills including proficient oral and written communication skills
• Excellent project management/coordination work experience with use of spreadsheet and database software.
• Demonstrated knowledge and competence in the use of communications and information management technologies.
• MS Office and word processing proficiency, including advanced functions (example: merges for mass distribution, SharePoint and MS Office Suites).

ASHP is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, national origin, age, gender, sex, sexual preference, sexual orientation, gender identity, transgender status, marital status, family status, genetic information, pregnancy, parenthood, political affiliation, veteran's status, disability, or any other protected status.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at hrd@ashp.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address. In addition, ASHP is an E Verify employer.

For more information click on the following links:

EEO_KNOW_YOUR_RIGHTS

E Verify Participation Poster

Employee Rights Polygraph Protection Act

Right to Work E Verify Poster

Your rights under the FMLA