Check Processor/Receptionist

North Carolina State University

$ 33,540 - $ 63,478

remote work

United States, North Carolina, Raleigh

Jan 08, 2025

Job Posting Information

Posting Number	PG194395SP
Internal Recruitment	No
Working Title	Check Processor/Receptionist
Anticipated Hiring Range	$37,000 - $39,000
Work Schedule	Work schedule and location: Monday - Friday, 8:00 am - 5:00 pm (This position is eligible for a flexible work arrangement to include hybrid remote work).
Job Location	Raleigh, NC
Department	University Controller
About the Department	The University Controller's Office is a department within the Finance Division. The office has business units covering the following areas: The office is responsible for cash services, asset management, financial reporting, payroll, accounts payable, debt, and the university's tax compliance. The University Controller's Office works to advance NC State as a leader in fiscal accountability and responsibility through a partnership with our campus community, strong partnerships with our peer groups, improvements in the University's financial systems and internal controls, and efficient and effective business operations. The office continues its attention toward collaborative efforts and providing fiscal leadership, oversight, accounting, reporting, training, and outreach services that exemplify the highest standards of quality, performance, and service. Having professional staff and managers with imagination, knowledge, and people skills is paramount in the successful implementation of these goals. The University Controller's Office is responsible for fiscal accountability, accuracy, and reporting of the university with a net position of over $1.8 billion, including timely and accurate payment of monthly and biweekly wages to over 18,000 staff, faculty, student workers, and temporary employees, over 115,000 vendor payments annually and management of a $600 million external debt portfolio.
Essential Job Duties	As a Check Processor/Receptionist, you will support essential payment operations by processing checks, resolving financial discrepancies, and providing outstanding service to campus users and external vendors. This role offers an opportunity to apply your organizational skills and knowledge of financial systems in a dynamic and collaborative environment. Key Responsibilities: Communicate invoice payment statuses and respond to inquiries from campus users and external vendors. Print, obtain approvals, reconcile, and record express and system checks following Financial System guidelines. Distribute express and system checks to departmental users as needed. Investigate and resolve returned checks, vendor statements, and invoice discrepancies. Reviewing and process purchase vouchers, vendor invoices, and credit memos using two-way and three-way match processes. Ensure compliance with State and University policies while maintaining accurate fund balances during payment processing. This position is ideal for individuals who enjoy solving financial puzzles, ensuring compliance, and supporting a diverse range of stakeholders. If you have a keen eye for detail, strong organizational skills, and a passion for delivering excellent service, we encourage you to apply! You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition ( https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities	In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations.

Qualifications

Minimum Experience/Education	High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
Other Required Qualifications	Strong oral and written communication skills to effectively interact with team members and customers. Familiarity with Microsoft Word and Excel for everyday tasks and record-keeping. Basic experience in accounts payable or similar financial processes. A customer-focused mindset with a commitment to providing outstanding service. Well-organized and able to manage multiple tasks with attention to detail. Comfort using and navigating computerized systems in a web-based environment.
Preferred Qualifications	Familiarity with auditing invoices and reimbursements, and applying policies and procedures. Experience with online accounting systems, ideally PeopleSoft Financial System/Payables. Proven ability to analyze issues, identify solutions, and resolve problems independently. Comfort interpreting and consistently applying policies, procedures, and guidelines. Ability to thrive in a high-volume environment and effectively prioritize tasks.
Required License or Certification	None
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	01/07/2025
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	01/14/2025
Notice to Applicants	*Please note that the work history on your resume, must also be included in your application.*
Special Instructions	Please provide contact information for at least 3 PROFESSIONAL references, 2 of which MUST be current or former direct managers or supervisors.

Position Details

Position Number	00044143
Position Type	SHRA
Position Classification Band Title	Accounting Technician
Position Classification Band Level	Contributing
Position Classification Salary Range	$ 33,540 - $ 63,478
Salary Grade Equivalency	GN05
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.0
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	496001 - University Controller
AA/EEO	NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.