Administrative Assistant

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Center for Health Care and Policy Research in the College of Health and Human Development at The Pennsylvania State University seeks a Senior Administrative Assistant to support Professor Dennis Scanlon in his diverse leadership roles. This dynamic position supports the Center Director, Principal Investigator, Professor of Health Policy and Administration, and NCAA Faculty Athletics Representative. The ideal candidate will bring strong executive communication skills, grant administration experience, and exceptional organizational abilities to manage complex administrative operations while interfacing with high-level stakeholders across academic, research, and athletic domains.

Responsibilities:

• Provide comprehensive executive support, including calendar management, meeting coordination, travel arrangements, expense reports, and timely response to leadership inquiries.

• Manage administrative operations, including confidential files, databases, and systems, while serving as an approver for SAP Concur transactions.

• Support grant management activities and assist with Health Services Research Colloquium series planning and outreach.

• Handle academic responsibilities,s including Canvas course management, student communications, and professional journal editor duties.

• Support NCAA Faculty Athletics Representative duties, including athletics compliance and academic matters.

• Develop and maintain relationships with diverse stakeholders, including executives, faculty, students, high-level academic and athletics administrators, and external partners.

• Serve as administrative backup for the Center for Health Care and Policy Research facilities, website content, and newsletter outreach.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission. In HHD, enriching the lives of others is our mission. We believe in the power of human capacity for growth and live that mission by meeting challenges, both big and small, with excitement and energy every day. We invite you to come grow with us.

Education and Experience Requirements:
Associate Degree or higher, plus four years of relevant work experience or an equivalent combination of education and experience. A Bachelor's Degree is strongly preferred.

Preferred Skills and Experience:

• Strong interpersonal skills with proven experience supporting executive leadership

• Understanding of grant management processes or willingness to learn

• Demonstrated organizational ability and self-direction in both independent and team settings

• Proficiency with required software including Microsoft Office, SAP Concur, Canvas

Application Instructions:
For full consideration, applicants must include a cover letter and resume with their application.

Additional Information:
This is a limited-term staff position, funded for one year from the date of hire, with a good possibility of renewal.

Schedule:
This position follows a hybrid work model requiring three days per week on campus. Schedule flexibility will be discussed during the interview process.

Benefits Information:
Benefits Information: Penn State provides a comprehensive benefits package, including:

• Health coverage (medical, dental, vision) with competitive premiums

• Retirement plans with university matching

• Generous paid time off: 18 vacation days, 12 sick days, and 13 paid holidays annually

• Tuition discount for employees and dependents

• Wellness programs and fitness membership discounts

• Life insurance and disability coverage

• Flexible spending accounts

• Optional supplemental retirement plans

For complete details, visit https://hr.psu.edu/benefits

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS: