Administrative Officer

University of California - San Francisco Campus and Health
sick time
United States, California, San Francisco
Nov 21, 2024
Administrative Officer Temporary Employment Program Temporary Employment 82337BR Job Summary The duration of this temporary role is through approximately April or May (possibility to extend). Will have optional medical benefits, holiday pay and sick leave accrual. Please note: this is fully remote, but would have the option of working on site at Mission Bay if preferred. The Administrative Officer 3 supports the overall aspects of the Division of General Pediatrics. S/he provides support and oversight for day-to-day division operations in both site locations: BCH-SF and BCH-Oakland. Reporting directly to the Division Administrator (DA), and under the DA supervision, the incumbent is responsible for directly providing and coordinating a range of complex administrative, HR, financial/budget, and other duties to support the full range of division operations, including support to the Division Chief, 10 Medical Directors, 50+ Faculty, 16 Fellows and the division's staff. The final salary and offer components are subject to additional approvals based on UC policy. To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles) Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions. Required Qualifications Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling skills with diplomacy. Ability to use discretion and maintain confidentiality. Strong skills in short-term planning, analysis, problem-solving, and customer service. Experience with calendaring and setting up meetings. Able to multi-task. Minimum 3 years of related experience. Bachelor's degree in related area and/or equivalent experience/training. Preferred Qualifications UCSF experience and knowledge of University systems such as MyExpense, BearBuy, UCPath, PeopleSoft, and others. Thorough knowledge of University rules and regulations, processes, protocols, and procedures for budget, accounting, and fund management, and/or personnel management. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Solid knowledge of common University-specific computer application programs. Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees. Experience working with physicians in an academic setting. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Organization TEP Job Code and Payroll Title 007377 ADMIN OFCR 3 Job Category Administrative Support, Professional (Non-Clinical), Temporary Employment Bargaining Unit 99 - Policy-Covered (No Bargaining Unit) Employee Class Temporary Employment Percentage 100% Location San Francisco, CA Work Style Fully Remote Shift Days Shift Length 8 Hours Additional Shift Details M-F; 8-5