Leave of Absence Benefits Assistant

University of North Carolina Charlotte

United States, North Carolina, Charlotte

Nov 19, 2024

Please see Special Instructions for more details.

*Temporary staff employees are ineligible to receive benefits (leave, health coverage, State service credit, etc.). They are, however, covered by Worker's Compensation provisions.

Any non-permanent employee hired to work 30 or more hours per week for three months or more (cumulative of all positions, and not designated as variable hour worker), must be offered the chance to enroll in the High Deductible Health Plan, within 30 days of their eligibility. Any non-permanent employee hired to work less than 30 hours per week (cumulative of all positions, or designated as variable hour worker - i.e. student workers) are measured during designated measurement periods. If they average 30 or more hours per week over a designated measurement period, they will be offered the chance to enroll in the High Deductible Health Plan, and will be notified of instructions.

*Special Notes Regarding Eligibility for the High Deductible Health Plan

Temporary hourly workers (eligibility based on FTE, duration of more than 30 days) FTE .75+ (cumulative of all jobs) or measured full-time, offered the high deductible health insurance
Temporary salaried workers (regardless of the FTE, duration of more than 30 days) Reported as full-time & offered the high deductible health insurance

https://hr.charlotte.edu/benefits/benefit-plans/health-insurance

Position Information

General Information

Position Number	STMP15
Working Title	Leave of Absence Benefits Assistant
Division	Business Affairs
Department	Human Resources (Adm)
Work Unit	Benefits
Work Location	207 King Building
Vacancy Open To	All Candidates
Position Designation	Non-Student Temporary
Employment Type	Temporary - Full-time
Hours per week	40
Work Schedule	Monday-Friday 8:00am-5:00pm, 1 hour for lunch
Pay Rate	$23-$25 per hour, pending qualifications
Minimum Experience/Education	Bachelor's degree in a related field with 1 + years of leave of absence experience, or combination of equivalent education and experience.
Departmental Preferred Experience, Skills, Training/Education:	FMLA and other leave of absence General benefits administration (onboarding, offboarding, qualifying life events) Software: Excel, Google (email, calendar, docs, sheets), Time Keeping and Leave, HR System
Duties and Responsibilities	Leave of Absence ( LOA) - Primary focus FMLA: Monitor and respond to the Leave of Absence email box Assist with LOA phone calls/visitors/virtual meetings (employees, managers and time keepers) Complete the intake process for documents/applications received (fax, upload, in person, mail) -includes, not limited to the following: reviewing and saving documents, and updating the system(s) where needed. Run Leave of Absence task list reports, filter and sort to determine actions needed, assign tasks, and carry out actions Run and review Kronos reports Determine eligibility for FMLA based on service and hours worked Determine available FMLA hours Send FMLA forms Send reminders to employees to submit documentation (i.e. medical certification and/or Fitness for Duty form) Run Leave Without Pay (LWOP) reports Review the community service leave reports to identify eligibility and provide follow-up as needed, with employees and managers Fax benefits documents Other LOA tasks as assigned
Other Work/Responsibilities	Provide general benefits administration: Provide customer service for general benefits number, email account, and visitors to the office Assist with validating benefits supporting documents and data entry in designated systems Complete other related duties/projects as assigned to support the benefits unit
Necessary Licenses or Certifications
Proposed Hire Date	12/02/2024
Expected Length of Assignment	Estimated 8 months
Posting Open Date	10/24/2024
Posting Close Date	12/01/2024
Special Notes to Applicants	Temporary staff employees are ineligible to receive benefits (leave, health coverage, State service credit, etc.). They are, however, covered by Worker's Compensation provisions. Any non-permanent employee hired to work 30 or more hours per week for three months or more (cumulative of all positions, and not designated as variable hour worker), must be offered the chance to enroll in the High Deductible Health Plan, within 30 days of their eligibility. Any non-permanent employee hired to work less than 30 hours per week (cumulative of all positions, or designated as variable hour worker - i.e. student workers) are measured during designated measurement periods. If they average 30 or more hours per week over a designated measurement period, they will be offered the chance to enroll in the High Deductible Health Plan, and will be notified of instructions. Special Notes Regarding Eligibility for the High Deductible Health Plan Temporary hourly workers (eligibility based on FTE, duration of more than 30 days) FTE .75+ (cumulative of all jobs) or measured full-time, offered the high deductible health insurance Temporary salaried workers (regardless of the FTE, duration of more than 30 days) Reported as full-time & offered the high deductible health insurance https://hr.charlotte.edu/benefits/benefit-plans/health-insurance

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Contact Information for References

Optional Documents

Cover Letter / Letter of Interest