Administrative Assistant IV

Vanir is a proud minority- and woman-owned company, recognized as a national leader in program, project and construction management (PMCM) and real estate development. Since 1964, we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades, our award-winning team provides a full range of services to public and private sector clients in the aviation; healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial, residential and nonprofit markets.

Essential Duties & Responsibilities:

Able to work well with others and report directly to SCI & PCI inspectors.
• Able to write and communicate clearly with others.
• Able to ensure accurate and timely reporting. (ability to suggest improvements).
• Strong organizational and planning skills in a fast-paced environment.
• Manage everyday office duties and support inspection staff. (Manage office supplies).
• Have knowledge of VEO (Inspection/Document control program).
• Have knowledge of Prolog (Inspection/Document control program).
• Filing and reviewing of RFI'S, Submittal and some knowledge of Plan Reading.
• Able to communicate and Interact with Other LAWA, City Dept.'s., contractors and Airlines. (Preferably with previous LAWA experience).
• Excellent knowledge and proficient in Microsoft Office and management software (Be capable to create logs, charts, etc.).
• Available to work modified schedule and Overtime as construction activities require.
• May be called upon to take meeting minute notes in meetings.
• Liaison between Inspector and Project management/Document control.
• Coordinate Inspector meeting & with contractor & stakeholder including organizing weekly safety meetings.
• Ability to maintain and organize filing system from pre-construction to project close-out
• Ensure that inspector issued documents and maintained and in compliance with the contract documents and LAWA requirements
• The candidate should pass the federal background check and LAWA Badge will be required

Minimum Qualifications:

• Post-Secondary Education.

• 10 years or more experience as an administrative assistant.

Offered rate of compensation will be based on a variety of non-discriminatory factors, including education, qualifications, experience, and geographic location. The Salary range for this position is $60,000.00-$74,000.00 .

Benefits

Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.

If you're interested in working for Vanir please visit our website to learn more and to apply online at www.vanir.com.

VEVRAA Federal Contractor

Request Priority Protected Veteran Referrals

EOE Minorities/Females/Protected Veterans/Disabled

Contact Email: careers@vanir.com

Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.

We Participate in E-Verify

Pursuant to the Ban The Box Act/Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

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