Construction Contract Administrator

The Construction Contract Administrators coordinate with UW-Madison's Division of Facilities Planning & Managment staff to prepare and oversee the issuance of contracts for architectural, engineering, surveying, and construction services to renovate existing facilities and build new ones. This role ensures that all contracts are properly executed and that necessary documents, such as insurance, bonds, and wage documentation, are filed with the University as required.

Working closely with construction Project Managers and Capital Budget personnel, the Construction Contract Administrator processes approved change orders and pay applications in accordance with University procedures, and monitors construction budgets using standard accounting and bookkeeping practices. The role also involves compiling and submitting regular reports on consultant and construction contract activities, and assisting in the timely processing of payments and legal documents related to contracts. Additionally, the Construction Contract Administrator coordinates daily office and departmental activities and disseminates information to staff, senior administrators, and public entities as appropriate.

• 25% Analyzes contracts to ensure compliance with contractual obligations, university policies, and regulations
• 35% Manages and performs contract entry into management system to ensure accuracy of contract terms and maintain internal controls
• 25% Reviews and modifies existing contracts for consistency and accuracy
• 15% Coordinates with stakeholders to develop consultant agreements and contracts for University construction services

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
Bachelor's Degree

Required:
- One (1) year of related professional experience in contract administration
- Strong organizational skills to manage multiple tasks and deadlines efficiently
- A focus on providing excellent customer service to stakeholders
- Ability to work collaboratively with diverse teams and build positive working relationships

Preferred:
- Experience in coordinating daily office and departmental activities and disseminating information to various stakeholders
- Experience monitoring budgets using standard accounting and bookkeeping practices
- Proficient in Microsoft Office Suite and construction management software
- Certified Construction Contract Administrator (CCCA) certification
- A working knowledge of applicable local, state, and federal laws, rules, regulations, procedures, and guidelines

Typical schedule: 7:45 am - 4:30 pm (Monday-Friday)
Occasional night and weekend work may be needed.

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Ongoing/Renewable

Minimum $30.00 HOURLY
Depending on Qualifications
The starting salary for the position is $30 per hour but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf.

A criminal background check will be conducted on all finalists.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

We are committed to reducing bias in the recruitment process and utilize a redacted application process, which is the practice of removing personally identifiable information from application materials, before the screening of applicants begins. This may include, but is not limited to, name, gender, age, education, address, dates (such as graduation dates), photos, references, links to personal webpages, supervisor names, and/or citizenship.

To begin the application process, click the "apply now" button.

Please submit a resume and cover letter. In your application materials, detail your experience as it pertains to this position.

Finalists will be asked to provide a list of at least three professional references with titles, emails, and phone numbers (including at least one supervisory reference). Note that references will not be contacted without your prior knowledge.

Emma DeGan
emma.degan@wisc.edu
608-497-4469
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Contract Administrator(AD029)

A71-FACILITIES PLNG AND MGMT/SCPD/CPD

University Staff-Ongoing

307830-CP