Administrative and Events Coordinator of Executive Education Programs - Heinz College

We are seeking an Administrative and Events Coordinator for Executive Education Programs! You'll be part of a team that supports the programs and provides administrative and event assistance. If you excel in a fast-paced environment and pay attention to detail, this opportunity is perfect for you.

• Event Support: Assist with onsite events by reserving rooms, setting up event spaces, and providing coverage during events. You'll serve as the point of contact to greet students and handle any immediate needs or issues that arise.

• Inventory and Materials Management: Order and manage office supplies and student materials. Print and prepare class materials, certificates, and other student-facing documents.

• Logistics Coordination: Coordinate, package, and ship student materials for events, orientations, or admissions-related activities.

• Catering and Travel Coordination: Support the Assistant Directors in procuring catering services for events and coordinating transportation for faculty or student groups as directed. Additionally, arrange travel plans, generate expense reimbursements, and handle the necessary filing and documentation for travel-related expenses.

• Procurement Card Processing: Assist with procurement card processing and verification to ensure the timely and accurate handling of financial transactions.

• Administrative Support: Draft correspondence, reports, and other documents as needed to support recruitment and administrative efforts.

• Other Duties: Provide support as needed for other tasks related to recruitment or department operations.

You should demonstrate:

• Strong Organizational and Planning Skills: Ability to manage multiple tasks with attention to detail and precision.

• Team-Oriented Demeanor: Ability to work collaboratively with a diverse team of faculty, staff, and students, while maintaining a positive and supportive approach.

• Excellent Problem-Solving and Reasoning Skills: Capacity to think critically, troubleshoot issues, and find practical solutions in fast-paced environments.

• Communication: Excellent verbal and written communication skills, with the ability to engage with students, faculty, and other partners in a professional and friendly manner.

Qualifications:

• High School Diploma or equivalent required; bachelor's degree preferred.

• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

• At least 3 years of administrative support, event planning, or related experience.

• Prior experience in higher education or an academic environment is a plus!

Requirements:

• Successful background check

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance.

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!

For a comprehensive overview of the benefits that may beawaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

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