11-145 - Admin/Compliance Assistant - SC/Placentia Emergency Shelter

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Position Summary

This position is responsible for conducting the full range of activities required to prepare, submit, manage, and track all business-related information for the Placentia Navigation Center. This includes but is not limited to gathering and submitting stats for grant requirements, maintaining and updating reports and data in Wellsky and HMIS, processing invoices and keeping records of financial and vendor information.

Essential Functions

• Order office and program supplies
• Assist in computer input of new intakes, run weekly reports to ensure data accuracy.
• Track vendor invoices and process payments to accounting as needed
• Coordinate and send mailings on behalf of shelter
• Log any donations coming in or out of shelter
• Track daily and weekly intakes, bed counts and any other information as requested
• Schedule and track staff training
• Serve as an administrator for HMIS and other data base systems as requested
• Report monthly stats on Turbo stats database
• Assist in answering phones, filing, and general office support
• Assist in accepting, verifying and scheduling new client intakes
• Run weekly/bi-weekly and/or monthly reports for data quality. Reports include; NSS, Data Errors in Wellsky and HMIS, exit/entry reports, monthly dashboard (and send to marketing team), track monthly services provided, New and exiting staff.
• Serve as a back up to intake coordinators, input and upload intake packets in Wellsky
• Work with grant writer to obtain necessary information for proposals/grants and applications.
• Assist in developing and preparing information for proposals and grant applications and tracking.
• Maintain master calendar for all grant and statistical data activity, to include report due dates; maintains current records in database and in paper files, including grant tracking and reporting.
• Assists with other projects as requested.
• Problem Solving - Identify & resolve problems in a timely manner; gather and analyze information skillfully and develop solutions.
• Collaboration - Partners to solve problems, adapt communication tools and approaches, support healthy conflict and develop strong relationships with stakeholders to advance OC communications objectives.
• Oral Communication - Speak professionally, clearly, and persuasively in a variety of potentially challenging situations; seek clarification and respond appropriately to questions.
• Written Communication - Write clearly and informatively; edit work for spelling and grammar; Present numerical data accurately; Read and interpret written information.
• Continuous Improvement/Organizational Effectiveness - Constantly look for ways to improve and promote quality, effectiveness, and efficiency at all operational levels.

Working Conditions

Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Ability to operate computer, fax and telephone. Ability to lift up to 40 lbs.

Minimum Qualifications

• By virtue of its direct contact with, and representation to people who engage in Salvation Army programs, people who demonstrate an understanding of The Salvation Army's Christian mission are required for this position
• HS Diploma or GED Required.
• Associate degree in Admin or equivalent degree with an administrative emphasis, preferred.
• Monitoring and contract development skills.
• Bilingual/Bi-literate English/Spanish preferred
• Meet all health and safety regulations as defined by the Health Department as well as The Salvation Army.
• Must be in good physical health and mental health, capable of meeting demands of the position.

Skills, Knowledge & Abilities

• Driving Test and clean MVR check (required).
• If working in the vicinity of children a criminal background check is required with certification for Protect the Mission policies and procedures.
• Must have ability to work with, direct, and relate well with co-workers, community partners/members, and guests/clients.
• Able to function and thrive in a fast-paced, frequently evolving environment.
• Excellent computer skills: must be able to utilize all necessary office equipment adequately (i.e. computers, copy machines, scanners, calculator, etc.).
• Excellent organizational skills; highly self- motivated and detail oriented.
• Must have outstanding written and verbal communication skills.
• Professional and courteous; excellent presentation skills