Administrative Assistant

Position Summary:

The Administrative Assistant will provide administrative and clerical assistance to Leadership of the Harbor Light System.

Essential Responsibilities:

• Manage the schedule and select communications of the Executive Director
• Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary
• Process and distribute confidential and sensitive documents
• Receive, sort, file, and retrieve forms, correspondence, and documents
• Compile data from client and staff surveys to deliver outcomes
• Perform various clerical duties using Microsoft Office software including Word, Excel, PowerPoint, and Publisher
• Assist in the coordination and execution of Harbor Light system-wide events
• Compiles and formats analytical and informational reports
• Maintains confidential databases, spreadsheets, and dashboards
• Maintain various records and documents for company executive(s)
• Draft, review, and send communications on behalf of company executive(s)
• Maintains strict confidence regarding information and protects operations by keeping information confidential
• Take minutes at Advisory Council meetings
• Perform other duties as assigned.

Qualifications:

Education / Experience:

• Must possess a high school diploma or equivalent
• Five years of experience in clerical work or any equivalent combination of education, training and experience that demonstrates the ability to perform the duties of the position

Skills, Knowledge & Abilities:

• Excellent written and verbal communication skills
• Highly organized
• Strong time-management skills with the ability to multitask
• Ability to pay attention to detail
• Must possess the ability to work independently
• Maintain strict confidentiality
• TB Test and police clearance required

Computer Skills:

• Must possess advanced Microsoft Office 365 skills

Certificates and Licenses:

• Complete Safe From Harm training, and keep current as needed
• Must have and maintain a current valid chauffeur license and pass the Salvation Army Motor Vehicle Record check (MVR)