Purchasing: Unit Administrator 2

The University of New Mexico, Office of the University Controller, also known as Financial Services, located on Main Campus is responsible for all central accounting functions for the University.

It is the responsibility of the Controller's Office to ensure compliance with all financial policies, rules, and regulations adopted by the University or imposed by external agencies, including state and federal audit requirements, following generally accepted accounting practices. Additionally, the Organization oversees the maintenance of the official financial records of the University.

Within Financial Services is The Purchasing Department, which serves as the central purchasing authority for the University of New Mexico. Purchasing currently has an exciting opportunity for a Unit Administrator 2!

We're on the hunt for a dynamic individual to become our Director of First Impressions-the friendly face and warm voice that welcomes everyone to our department! This role is all about creating a positive atmosphere from the very first interaction. If you have a knack for sparking smiles over the phone and can turn every customer interaction into a memorable experience, we want to hear from you! Your mission: to foster exceptional customer service and ensure that everyone who walks through our doors, calls on the phone and/or emails feels valued and appreciated.

Additional Key Responsibilities:

Serve as the primary point of contact for Purchasing, addressing inquiries, and providing support to various stakeholders.

Provide organizational support to the Chief Procurement Officer (CPO) and the Associate Director of Finance & Administration to include calendar management, travel arrangements, and preparing materials for Board of Regents meetings. Along with other duties as assigned.

Oversee the operational and administrative functions for several departments within UNM Procurement Services, including Purchasing, Accounts Payable, PCard, University Services Business Operations, Records Management, Surplus Property, Mailing, Shipping & Receiving (Main Campus & HSC), CRLS, and the Copy Center.

Assist with payroll time and leave entry, journal voucher entries, and invoice payments across associated departments.

Maintain organized files and documents for the Purchasing team, including meeting minutes and interview responses.

Support HR-related duties such as serving as a backup for interview committees, assisting in recruitment efforts, processing hiring requisitions, and gathering documents for new hires related to on-boarding and other related tasks and activities.

Participate and initiate HR processes such as ePAFs, labor redistributions, and coordinating recruitment fairs initiated by the Controller's Administration and other HR tasks and activities as communicated.

Schedule and coordinate interviews, both in-person and via video, for recruitment initiatives.

Why Join Us?

At UNM, you'll be part of a diverse and vibrant community dedicated to academic excellence and student success. UNM is one of the top employers in New Mexico and offers great benefits including medical, dental, and vision insurance, flexible spending accounts, discounts for sporting and other events, retirement plans, as well as generous leave allowances including paid parental leave.

If you're a dynamic, self-motivated individual, who thrives in a fast-paced environment, we encourage you to apply!

This position is on-site, Monday - Friday 8am to 5pm (during trial or probationary period).

Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's education, experience, and qualifications.

See the Position Description for additional information.

High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 2 years of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferences should be supported in the resume

• Reliability is crucial, along with punctuality in meeting the expected daily schedule (arriving on time, leaving on time, and communicating any deviations from the set schedule).
• Experience in administrative support, customer service, or related field. Experience multitasking and prioritizing effectively in a fast-paced environment.
• Knowledge of HR processes and procedures in a Higher Ed institution is a plus.
• UNMJobs - Utilize all aspects for hiring of staff and students and comprehend and follow all logistical guidelines and SOP's within the system.
• LoboMart - Process requisitions, receipts, and change orders for the department. Unit support for walk-in and phone-in customers on general inquiries. Resolve issues for internal clients/departments on campus which pertain to requisitions, purchase orders, invoices, and other types of payments.
• Banner - Process biweekly payroll and exempt leave reporting, journal vouchers, and assist with any department inquiries.
• PCard Holder - Process department orders, pay invoices for goods and services incurred by the department.
• Chrome River - Process travel reimbursements, payments to vendors, monitor and allocate PCard charges in timely and efficient manner.
• Microsoft Office - Coordinate and organize meetings and/or special events for the department, generate correspondence, and maintain Outlook calendars as needed and/or communicated.
• MyReports/HR Reports - Generate ad hoc reports for the department as needed and/or communicated.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.