Senior Administrative Assistant

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Live your purpose. Grow your career. Thrive through teamwork. Create meaningful, personalized experiences.

At Lifespace, team members are at the center of delivering a purpose driven experience for our residents! We provide an environment where each team member can live their aspirations, developing in their career, making a difference, and being a part of a meaningful mission. Join our top-notch Administrative Assistant team as our new Senior Administrative Assistant today!

A few details about the role:

• Assist with setting coordinating and setting up in-house meetings, voice and video conference calls, food/beverage orders, meeting room setup, scheduling and calendar coordination.
• Greet and assist all guests and team members in a courteous and professional manner. Ensure visitors sign in; validate the nature of their visit and notify team member of the visitor.
• Serve as a resource and back up on scheduling travel arrangements (air, hotel, car, etc.) for various team members as requested.
• Receive and ensure distribution of mail and other deliveries to the appropriate person or department.
• Process overnight packages, documents, and letters by courier (FedEx, UPS or other carries), while seeking the best rates and shipping options.
• Maintain and order office and kitchen supplies while maintaining cost-effectiveness.
• Manage morning and afternoon kitchen duties.
• Oversee the maintenance and alteration of office areas and equipment, as well as supplies, layout, arrangement, and general tidiness of the office.
• Assist with invoice management of recurring expenses for leaders.
• Perform administrative tasks for assigned leader/department as requested.

And here's what you need to apply:

• High School Diploma or AA degree preferred.
• A minimum of three to five years of demonstrated experience providing administrative support to multiple leaders.

Lifespace has enjoyed over 40 years of success, and this is just the beginning. With new opportunities, continued growth, and the support from your Lifespace family get ready to ignite your life and experience Living Lifespace.

COMPANY OVERVIEW:

Lifespace Communities headquartered in West Des Moines, Iowa and Dallas, Texas, is one of the nation's largest Senior Living providers of non-profit retirement communities. Lifespace employs over 4,100 team members and servers over 5,400 residents. The organization is committed to creating communities where people are empowered to live their aspirations.

Equal Opportunity Employer

If you are excited to learn and grow, be excellent, thrive with your team and deliver personalized experiences you'll enjoy your career with us!