POST-AWARD SPONSORED PROGRAMS, GRANTS & CONTRACTS ACCOUNTANT II (INST)

POST-AWARD SPONSORED PROGRAMS, GRANTS & CONTRACTS ACCOUNTANT II (INST)

Position Number:

Introduction (Description of School/College/Dept/Program)

Job Summary

• Prepare Grant and Contract Financial Reports, Invoices, and Statements.
• Interpret and analyze University accounting data.
• Analyze expenditures for compliance to approved budget, funding source’s policies and guidelines.
• Consult with funding source management as necessary to resolve problems with financial reporting and invoicing policies and guidelines.
• Coordinate preparation of correcting and adjusting entries by University Dean’s Office staff and Business Managers.
• Review and approve appropriate entries.
• Reconcile campus departments’ accounting information to official UW accounting control information and the approved budget.
• Verify automated cost allocations (e.g. indirect costs and fringe benefits) for compliance to funding source’s policies and correctness of computation.

• Develop formats for financial reports, invoices, statements and supporting schedules for funding sources without required formats for categorizing expenses and revenues. (Formats must meet funding source’s policies and guidelines as well as Generally Accepted Accounting Principles.)
• Create financial reports, invoices, statements and supporting schedules in appropriate format (as provided by funding source or self-developed) annually.
• Compose correspondence related to the submission of financial reports, invoices, and statements.
  
  

• Obtain all necessary signatures from University faculty and administrators certifying accuracy of financial reports, invoices, and statements.
• Obtain, as needed, all non-financial information (e.g. progress or technical reports, publications) from University management for submission with financial material.
• Assure all materials, including refund checks (if any) are submitted to the funding source.

• Establish and maintain procedures and systems for fiscal management of grants and contracts.
• Analyze and interpret approved budgets, award documents and contracts from funding agencies for all fiscal requirements.
• Notify University management of specific grant/contract financial restrictions and conditions through written and oral correspondence.
• Maintain policies and procedures for University management to ensure compliance with all fiscal requirements of funding source.
• Establish and maintain an on-line or manual financial system which documents accounts requiring future reporting and/or invoicing in chronological order as well as the types of required reports and invoices.
• Establish, maintain, and reconcile supplemental grant/contract records to ensure compliance with specific grant provision or restrictions (which may include cost sharing, fixed assets, budgetary restrictions, etc.)
• Develop and maintain a working knowledge of current enterprise resource planning (ERP) Grant module computer applications and PC based applications.
• Create and administer subaccounts under large interdisciplinary block grants, (required as a result of mini grants being awarded to other University Departments) including establishing and maintaining financial accounts, ledgers, and other records within an automated and/or manual financial system.
• Initiate, review, and record online and manual closing entries into the University accounting system.
• Review Regents’ Notices to assure accuracy and compatibility.

• Review daily accounting data approved by University Schools and Colleges (e.g. payment transfer requests and salary transfer requests) to assure compliance with University, state, and funding source regulations.
• Evaluate the need for and initiate adjustments to the appropriate on-line data base to reflect administrative or processing changes (e.g. indirect cost and budget adjustments, spending control edits, termination dates, change in Principal Investigator, ledger generation, and distribution, etc.)
• Coordinate requests from University management for grant/contract modifications (e.g. rebudgeting, no-cost extensions).
• Notify in written and oral correspondence University management of official changes to approved projects’ terms and conditions.
• Identify required matching or cost-sharing dollars.
• Coordinate actions to respond to daily error report generated by the PeopleSoft Grants module.

• Provide guidance in extramural support to University management.
• Train, instruct and guide University management through written and oral communications, in interpreting extramural support policies and procedures of the University, Federal, State, and various funding sources.
• Guide University management through written and oral communications, in interpreting extramural accounting information presented in WISER, the reporting tool of the financial system.
• Develop and maintain a working knowledge of funding sources’ policies and procedures: contact with funding agencies’ management and staff is required.
• Develop and maintain a working knowledge of University operations (e.g. Accounting, Purchasing, Property Control, Foundation, etc.) and the interrelationships between these operations and extramural support operations.
• Maintain a working knowledge of 2 CFR 200 (Uniform Guidance), Federal Acquisition Regulations (FAR), Cost Accounting Standards (CAS), and Generally Accepted Accounting Principles (GAAP).
  
  

• Coordinate University management’s efforts to process time extension supplements and subcontracts.
• Administer the approval of payment of invoices for work performed by the subcontractor.
  
  

• Coordinate deposits of extramural support revenue by University management and/or Research administration staff, including allocation to appropriate funds, accounts, and revenue codes.
• Initiate and coordinate electronic fund transfers.
• Verify revenue is received on a timely basis.
• Reconcile receipts to accounting of federal funding source or their auditors.
• Coordinate through written and oral correspondence the follow-up procedures for delinquent payments to ensure collection.
• Determine if refund of any unspent funds is due to the funding agency and generate action to obtain refund check.

• Assist in site visits by funding sources or discussions with federal and non-federal auditors concerning system and/or individual project audits.
• Other duties and responsibilities as assigned.

1. Organizational skills
2. Attention to detail
3. Customer service skills
4. Problem solving skills
5. Analytical Skills
6. Familiarity with and electronic workflow environment.

Minimum Qualifications

• Bachelor’s degree in accounting, Finance, Business, or related field. *Two years of accounting experience may be substituted if bachelor’s degree is not in a related field.
• Minimum of one year accounting experience

Preferred Qualifications

• Evidence of possessing the understanding of generally accepted accounting principles
• Working knowledge of “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200).”
• Broad understanding of complex State, UWSA, and UWM policies and procedures, rules and regulations that govern fiscal activities at the University
• Evidence of experience with, or knowledge of online financial systems
• Evidence of University of Wisconsin accounting system knowledge
• Experience with budgets and budget monitoring
• Evidence of strong customer service skills
• Evidence of highly developed problem-solving abilities
• Evidence of strong analytical skills

Application Instructions

• A cover letter addressing your education/experience as it applies to all minimum and preferred qualifications
• A resume
• A document listing the names and contact information for three professional references

Application Notes

Legal Notices

To apply, please visit: https://jobs.uwm.edu/postings/39594








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